3.1.4 - For the construction of the transition plan
What are the key steps to engage your stakeholders throughout the approach?
The method defines the expected outputs, that is to say the messages and content to be conveyed within the framework of the Stakeholder engagement.
Conversely, the method is intended to be flexible and does not impose specific means, tools or formats. Some resources are proposed in the annex to provide a few inspiring examples.
Here are the various recommendations that make it possible to meet the requirements in terms of Stakeholder engagement:
🗓️ For the construction of the transition plan
The method recommends facilitating this Stakeholder engagement phase during thestep 5 - transition plan.
Optional Stakeholder engagement action for a Beginner level: criteria H1, I1 and J1
To start reflections around the transition plan, a 💭 co-construction a choice of actions is expected. The messages and content to convey are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and a transition plan. Present the solutions available. Put into perspective the notions of feasibility, acceptability, "implementation cost" and the "cost of inaction".
To consult initiated and constructive stakeholders, it is often necessary to recall the key points of🧠Awareness and popularization addressed at the launch of the approach, and of the 📢results presentation of the organisation's GHG profile, significant categories and action priorities.
👥 The stakeholders targeted here are therefore, at a minimum:
Project team and internal project coordinators
Management
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. Nevertheless several formats are proposed :
Prepare upstream of the coconstruction "action recommendations" on which participants will be invited to work, debate and select according to several indicators (see section 5.2).
Intermediate level: criteria H2, I2 and J2
To start reflections around the transition plan, a 💭 co-construction is expected on the choice of actions and the content of the action sheets. The messages and content to convey are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and a transition plan. Present the solutions available. Put into perspective the notions of feasibility, acceptability, "implementation cost" and the "cost of inaction". Link the climate issues, the assessment and the reduction objectives
For internal staff: Present the impacts and actions that involve staff. Importance of everyone's engagement in implementing the action plan (shared project), and thus in their selection / construction.
To consult initiated and constructive stakeholders, it is often necessary to recall the key points of🧠Awareness and popularization addressed at the launch of the approach, and of the 📢results presentation of the organisation's GHG profile, significant categories and action priorities.
👥 The stakeholders targeted here are therefore, at a minimum:
Project team and internal project coordinators
Management
Internal staff: A representative panel of those who may be concerned by the implementation of actions such as operational functions (procurement, production, communication, finance and accounting).
It is optional but relevant to extend to other willing internal staff (employees, workers, volunteers)
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. Nevertheless several formats are proposed :
Facilitation of coconstruction workshops: these workshops may differ depending on the target (internal project team, employees, or management). They allow space for debates, controversies and negotiations.
Prepare upstream of the coconstruction an inventory of actions undertaken: what has been completed, is in progress or forthcoming. What has been deprogrammed or postponed, with explanations and any corrective measures. What has met its objective or not.
Prepare upstream of the coconstruction "action recommendations" on which participants will be invited to work, debate and select according to several indicators (see section 5.3).
For simple and consensual emission profiles, it may be appropriate to carry out this phase as soon as the restitution phase of the organisation's emission profile has been completed, to benefit from good acculturation of significant categories and action priorities. For complex emission profiles, dedicated workshops can take place separately.
Advanced level: criteria H3, I3 and J3
To start reflections around the transition plan, a 💭 co-construction is expected on the choice of actions and the content of the action sheets. The messages and content to convey are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and a transition plan. Present the solutions available. Put into perspective the notions of feasibility, acceptability, "implementation cost" and the "cost of inaction". Link the climate issues, the assessment and the reduction objectives. Deeply explore the priority themes for the transition plan (significant categories).
Specific to management: Specific focus on the sector and the organisation's profile, referring to paragraph📊 below.
For internal staff and external stakeholders: Present the impacts and actions that involve staff to make them accountable (example of home–work actions). Importance of everyone's engagement in implementing the action plan (shared project), and thus in their selection / construction.
To consult initiated and constructive stakeholders, it is often necessary to recall the key points of🧠Awareness and popularization addressed at the launch of the approach, and of the 📢results presentation of the organisation's GHG profile, significant categories and action priorities.
👥 The stakeholders targeted here are therefore, at a minimum:
Project team and internal project coordinators
Management, including the heads or focal points of the various services of the organisation
Internal staff: A representative panel of those who may be concerned by the implementation of actions such as operational functions (procurement, production, communication, finance and accounting). It is optional but relevant to extend to other willing internal staff (employees, workers, volunteers).
External stakeholders: certain upstream or downstream external stakeholders (having a key impact on the value chain).
📊 For this Advanced level, specific messages must be adapted to the context and the organisation's profile. The organisation shall become aware of what is being done in its sector of activity, notably the actions of similar or competing organisations. The organisation shall also become aware of its impact and role (depending on its size, activities). For this, it relies if necessary on the results of theidentification of risks or on assistance for the classification of the “profiles”, which recommends the messages to be adapted to the organisation's sectoral profile. In summary, in a "lower-emitting" sector, the organisation seeks to influence its value chain. In a "high-emitting" sector, the organisation seeks to maximise its carbon reduction. In an "at-risk" sector, the organisation addresses the reflection on the model's sustainability.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. Nevertheless several formats are proposed :
Hold a dedicated day bringing together all stakeholders and allowing several sessions: appropriation workshops, deep dive on the results and GHG profiles, and work on the actions to be initiated.
For simple and consensual emission profiles, it may be appropriate to carry out this phase as soon as the restitution phase of the organisation's emission profile has been completed, to benefit from good acculturation of significant categories and action priorities. For complex emission profiles, dedicated workshops can take place separately.
Prepare upstream of the coconstruction an inventory of actions undertaken: what has been completed, is in progress or forthcoming. What has been deprogrammed or postponed, with explanations and any corrective measures. What has met its objective or not.
For this Advanced level, it is important at this stage of the approach that all mobilised stakeholders are acculturated: the information conveyed may be dense and complete.
For organisations following a analytical carbon accounting, coconstruction times can be carried out by analytical dimensions corresponding to internal stakeholders of the organisation (site, team, project, product, subsidiary, franchisee, activity). This allows potential actions to be identified at all scales of the organisation.
Do you have a comprehension question? Consult the FAQ. The method is living and therefore likely to evolve (clarifications, additions): find the track of changes here.
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