What are the key steps to engage your stakeholders throughout the approach?
Source: Pexels
The method defines the expected outputs, that is the messages and content to be conveyed as part of the Stakeholder engagement.
Conversely, the method is intended to be flexible and does not impose specific means, tools or formats. Some resources are provided in the annex to give a few inspiring examples.
Here are the different recommendations that make it possible to meet the requirements in terms of Stakeholder engagement:
🗓️ At the launch of data collection
The method recommends conducting this phase of Stakeholder engagement upstream of data collection, therefore prior to thestep 4 - accounting.
Optional Stakeholder engagement action for a Beginner level: criteria H1, I1 and J1
At the start of data collection, a 🙋Empowerment of contacts is recommended. The messages and content to convey are:
For stakeholders targeted by data collection: inform the resource persons (data holders) in advance about the importance of everyone’s engagement in data collection.
👥 It targets at minimum the people identified as holders of data to be collected. As a reminder, this identification comes from thestep 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. Nevertheless, it is recommended to adopt an empowerment (or managerial) stance to energise the collection phase, rather than simple awareness-raising. Layer strategic and technical messages for those who will operationally contribute to making the data available.
Intermediate level: criteria H2, I2 and J2
At the start of data collection, a 🙋Empowerment of contacts is expected. The messages and content to convey are:
For stakeholders targeted by data collection: inform the resource persons (data holders) in advance about the importance of everyone’s engagement in data collection. Explain the relevance of the sought data (raise awareness of the importance of physical data, the order of magnitude of the activity data in GHG emissions, concrete example of the organisation’s use of the data).
👥 It targets at minimum the people identified as holders of data to be collected. As a reminder, this identification comes from thestep 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness-raising tools or formats, provided the above messages are conveyed. Nevertheless several formats are proposed :
Include "Did you know?" boxes in the questionnaires sent to employees or suppliers (during the data collection phase).
Organise a kickoff meeting for the collection with the identified persons.
It is possible to complete the flow mapping iteratively throughout the collection with activity data values opposite the main flows, to obtain an quantified mapping of flows illustrative and educational.
Advanced level: criteria H3, I3 and J3
Although collection is theoretically monitored to take place as much as possible on an ongoing basis, Stakeholder engagement must not be neglected. A 🙋Empowerment of contacts is expected. The messages and content to convey are:
For stakeholders targeted by data collection: inform the resource persons (data holders) about the importance of everyone’s engagement in data collection. Explain the relevance of the sought data (raise awareness of the importance of physical data, the order of magnitude of the activity data in GHG emissions, concrete example of the organisation’s use of the data).
For external stakeholders (for example clients and suppliers): the organisation shall make them accountable by emphasising the interdependence on these decarbonisation issues, possible commitments across the value chain, collective work on the transition plan, and data exchange (the organisation provides in return the assessment results allowing its value chain to consolidate its own).
👥 It targets at minimum the people identified as holders of data to be collected. In particular external stakeholders (upstream and downstream). As a reminder, this identification comes from thestep 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness-raising tools or formats, provided the above messages are conveyed. Nevertheless several formats are proposed :
Conference on the importance of collective engagement of an entire value chain
In principle for an Advanced level, most data are already collected on an ongoing basis but it is recommended not to neglect this step and to use this dedicated time to broaden accountability to other internal or external targets.
