3.1.4 - For the construction of the transition plan
What are the key steps for engaging your stakeholders throughout the approach?
The method defines the expected outcomes, that is, the messages and content to be conveyed within the framework of Stakeholder Engagement.
Conversely, the method is designed to be flexible and does not impose any specific means, tools or formats. Resources are provided in the annex to give some inspiring examples.
Here are the various recommendations that make it possible to comply with the requirements in terms of Stakeholder Engagement:
🗓️ For the construction of the transition plan
The method recommends running this engagement phase during step 5 - transition plan.
Optional engagement action for Initial Level: criteria H1, I1 and J1
To launch reflections on the transition plan, 💭 co-construction of action choices is expected. The messages and content to be conveyed are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and transition plan. Present the available solutions. Put into perspective the notions of feasibility, acceptability, "cost of implementation" and "cost of inaction".
To consult informed and constructive stakeholders, it is often necessary to remind them of the key 🧠awareness and popularisation points addressed at the launch of the approach, and of the 📢presentation of the organisation's emission profile, significant emission categories and action priorities.
👥 The targeted stakeholders are therefore, at a minimum:
Project team and internal project coordinators
Management
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, several formats are proposed:
Prepare "action recommendations" in advance of the co-construction, on which the target audiences will be invited to work, debate and select based on several indicators (see section 5.2).
Standard Level: criteria H2, I2 and J2
To launch reflections on the transition plan, 💭 co-construction is expected on the choice of actions and the content of the action sheets. The messages and content to be conveyed are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and transition plan. Present the available solutions. Put into perspective the notions of feasibility, acceptability, "cost of implementation" and "cost of inaction". Make the link between climate issues, the assessment and the reduction objectives.
For internal employees: Present the impacts and actions that involve the employees. Importance of everyone's commitment to implementing the action plan (shared project), and therefore to their selection and construction.
To consult informed and constructive stakeholders, it is often necessary to remind them of the key 🧠awareness and popularisation points addressed at the launch of the approach, and of the 📢presentation of the organisation's emission profile, significant emission categories and action priorities.
👥 The targeted stakeholders are therefore, at a minimum:
Project team and internal project coordinators
Management
Internal employees: A representative panel of those who may be concerned by the implementation of actions such as operational functions (purchasing, production, communications, finance and accounting).
It is optional but relevant to extend to other internal employees (staff, volunteers) on a voluntary basis.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, several formats are proposed:
Co-construction workshops: these workshops may differ depending on the target audience (internal project team, employees, or management). They allow room for debates, controversies and negotiations.
Prepare an action review in advance of the co-construction: what has been done, is in progress or is planned. What has been cancelled or postponed, with explanations and any corrective measures. What has or has not achieved its objective.
Prepare "action recommendations" in advance of the co-construction, on which the target audiences will be invited to work, debate and select based on several indicators (see section 5.3).
For simple and consensual emission profiles, it may be relevant to run this phase immediately after the presentation of the organisation's emission profile, to take advantage of a good understanding of significant emission categories and action priorities. For complex emission profiles, dedicated workshops may take place separately.
Advanced Level: criteria H3, I3 and J3
To launch reflections on the transition plan, 💭 co-construction is expected on the choice of actions and the content of the action sheets. The messages and content to be conveyed are:
For all targeted stakeholders: Provide a collective discussion space on the choice of actions to be taken and/or their content. Link the diagnosis to the need for a strategy and transition plan. Present the available solutions. Put into perspective the notions of feasibility, acceptability, "cost of implementation" and "cost of inaction". Make the link between climate issues, the assessment and the reduction objectives. Seriously deepen the priority themes for the transition plan (significant emission categories).
Specific to management: Specific focus on the sector and the organisation's profile, referring to the 📊 paragraph below.
For internal employees and external stakeholders: Present the impacts and actions that involve the employees in order to empower them (example of home-to-work commuting actions). Importance of everyone's commitment to implementing the action plan (shared project), and therefore to their selection and construction.
To consult informed and constructive stakeholders, it is often necessary to remind them of the key 🧠awareness and popularisation points addressed at the launch of the approach, and of the 📢presentation of the organisation's emission profile, significant emission categories and action priorities.
👥 The targeted stakeholders are therefore, at a minimum:
Project team and internal project coordinators
Management, including the managers or representatives from the various departments of the organisation
Internal employees: A representative panel of those who may be concerned by the implementation of actions such as operational functions (purchasing, production, communications, finance and accounting). It is optional but relevant to extend to other internal employees (staff, volunteers) on a voluntary basis.
External stakeholders: certain upstream or downstream external stakeholders (having a key impact on the value chain).
📊 For this Advanced level, specific messages must be adapted to the context and profile of the organisation. The organisation must become aware of what is being done in its sector, notably the actions of similar or competing organisations. The organisation must also become aware of its impact and its role (based on its size and activities). To do this, it draws if necessary on the results of the risk identification or on assistance with the classification of "profiles", which recommends messages to be adapted to the organisation's sector profile. In summary, in a "lower-emitting" sector, the organisation seeks to influence its value chain. In a "very high-emitting" sector, the organisation seeks to maximise its carbon reduction. In an "at-risk" sector, the organisation begins reflecting on the sustainability of its model.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, several formats are proposed:
Hold a dedicated day bringing together all stakeholders and allowing several sessions: appropriation workshops, focus on GHG results and profiles, and work on actions to initiate.
For simple and consensual emission profiles, it may be relevant to run this phase immediately after the presentation of the organisation's emission profile, to take advantage of a good understanding of significant emission categories and action priorities. For complex emission profiles, dedicated workshops may take place separately.
Prepare an action review in advance of the co-construction: what has been done, is in progress or is planned. What has been cancelled or postponed, with explanations and any corrective measures. What has or has not achieved its objective.
For this Advanced level, it is important at this stage of the approach that all engaged stakeholders are acculturated: the information conveyed may be dense and comprehensive.
For organisations following analytical carbon accounting, co-construction sessions can be held by analytical axes corresponding to internal stakeholders within the organisation (site, team, project, product, subsidiary, franchisee, activity). This allows potential actions to be identified at all scales of the organisation.
Do you have a comprehension question? Consult the FAQ. The method is a living document and therefore subject to change (clarifications, additions): find the change log here.
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