3.1.2 - At the launch of data collection
What are the key steps for engaging your stakeholders throughout the approach?
The method defines the expected outcomes, that is, the messages and content to be conveyed within the framework of Stakeholder Engagement.
Conversely, the method is designed to be flexible and does not impose any specific means, tools or formats. Resources are provided in the annex to give some inspiring examples.
Here are the various recommendations that make it possible to comply with the requirements in terms of Stakeholder Engagement:
🗓️ At the launch of data collection
The method recommends running this engagement phase upstream of the data collection, therefore upstream of step 4 - accounting.
Optional engagement action for Initial Level: criteria H1, I1 and J1
At the launch of data collection, 🙋 empowerment of the relevant parties is recommended. The messages and content to be conveyed are:
For stakeholders targeted by data collection: inform the relevant parties (data holders) in advance of the importance of everyone's commitment to data collection.
👥 It targets at a minimum the persons identified as holders of data to be collected. As a reminder, this identification comes from step 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, it is recommended to adopt an empowerment (or managerial) stance to energise the collection phase, rather than a simple awareness approach. Stack strategic and technical messages alongside those who will operationally contribute to providing the data.
Standard Level: criteria H2, I2 and J2
At the launch of data collection, 🙋 empowerment of the relevant parties is expected. The messages and content to be conveyed are:
For stakeholders targeted by data collection: inform the relevant parties (data holders) in advance of the importance of everyone's commitment to data collection. Explain the relevance of the data sought (raise awareness of the importance of physical data, of the order of magnitude of the activity data in GHG emissions, concrete example of the organisation's use of the data).
👥 It targets at a minimum the persons identified as holders of data to be collected. As a reminder, this identification comes from step 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, several formats are proposed:
Include "Did you know?" inserts in questionnaires sent to employees or suppliers (during the data collection phase).
Organise a collection launch meeting with the identified parties.
It is possible to complete the flow mapping iteratively throughout the collection process with the activity data values facing the main flows, to obtain an illustrative and educational quantified flow map.
Advanced Level: criteria H3, I3 and J3
Although collection is theoretically monitored to be done on a rolling basis as much as possible, engagement must not be neglected. 🙋 Empowerment of the relevant parties is expected. The messages and content to be conveyed are:
For stakeholders targeted by data collection: inform the relevant parties (data holders) of the importance of everyone's commitment to data collection. Explain the relevance of the data sought (raise awareness of the importance of physical data, of the order of magnitude of the activity data in GHG emissions, concrete example of the organisation's use of the data).
For external stakeholders (example of clients and suppliers): the organisation empowers them by emphasising interdependence on these decarbonisation issues, possible commitments from the value chain, collective work on the transition plan, and data exchange (the organisation transmits in return the results of the assessment, enabling its value chain to consolidate its own).
👥 It targets at a minimum the persons identified as holders of data to be collected. In particular external stakeholders (upstream and downstream). As a reminder, this identification comes from step 4.2.
☑️ [Examples and recommendations]
The method does not require the use of specific awareness tools or formats, as long as the above messages are conveyed. However, several formats are proposed:
Use of an illustrative and educational quantified flow map and/or an analytical map.
Conference on the importance of collective commitment across an entire value chain
In principle, for an Advanced level, most data is already collected on a rolling basis, but it is recommended not to neglect this step and to take advantage of this dedicated time to extend empowerment to other internal or external targets.
Do you have a comprehension question? Consult the FAQ. The method is a living document and therefore subject to change (clarifications, additions): find the change log here.
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